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Policy for Donations to NAL-JSC and for the Request of Designation for Charitable Contributions made through NAL-JSC


The primary purpose of this document is to define the NAL-JSC Chapter policy regarding the guidance to be provided to individuals or families who wish to honor the memory of a deceased NAL-JSC member or friend by designating NAL-JSC or NAL-JSC-related activities as recipients of contributions from family/friends.  For the purposes of this policy, an NAL-JSC friend is defined as the deceased spouse or relative of a current NAL-JSC member.  The deceased friend shall have provided significant service and support to NAL-JSC.

One of the primary objectives of the NAL-JSC is to provide educational outreach programs to inspire students to pursue science, technology, engineering and math (STEM) careers.  Therefore, NAL-JSC can assist families in designating, through NAL-JSC, memorial contributions to any of the activities described below.

A secondary purpose is to document the process by which NAL-JSC members can contribute to the NASA College Scholarship Fund via NAL-JSC as part of their annual dues renewal.

NAL-JSC is a 501(c)(3) tax exempt organization approved by the U.S. Internal Revenue Service.  A significant portion of the annual NAL-JSC budget goes to education outreach programs with an objective to best influence targeted students to become interested in and to pursue STEM curricula and careers. Therefore, donations to NAL-JSC will further the STEM education goals of the NAL-JSC Chapter. The NAL-JSC Chapter makes annual donations to organizations such as the Education Department of Space Center Houston, the Expedition Center at the Houston Museum of Natural Science, the Space Grant Program of the American Institute of Aeronautics and Astronautics, and the Science National Honor Society. We work with these organizations because they also have a goal to impact specific targeted audiences, including children in economically disadvantaged schools.

Individual One-Time Donations to NAL-JSC In Honor of a Deceased Person

At any time any individual, whether an NAL-JSC member or not, may make a single donation to the NAL-JSC in honor of a deceased person.

Donor Responsibilities

1.  The donor shall send the donation to the NAL-JSC and shall indicate on the check the name of the person in whose honor the donation is made, and shall provide the name and address of the family member to whom acknowledgment of the donation shall be made by NAL-JSC.

NAL-JSC Responsibilities

1.  NAL-JSC shall acknowledge the donation to the donor for tax purposes.

2.  NAL-JSC shall inform the family of the deceased that a donation in honor of the deceased has been received from the donor.

3.  NAL-JSC shall deposit the funds in the general fund to be spent as NAL-JSC determines.

Family Responsibilities

1.  The family will send a thank you card to the donor, as they wish.

Family Requested Donations to NAL-JSC for a Deceased NAL-JSC Member or Friend

Family Responsibilities

1.    In the obituary or other announcements of the demise of the NAL-JSC member or friend, the family shall designate the NAL-JSC Chapter as the recipient of memorial donations.

2.   The family shall inform donors to make the check or money order payable to NAL-JSC and to include in the memo line the name of the person being honored.

3.   The family shall select and send appropriate “Thank you” notes to donors at the donor’s address/contact information that is provided by the NAL-JSC Chapter.

NAL-JSC Responsibilities

NAL-JSC shall:

1.  Provide the family with the NAL-JSC address to which all donations should be sent.

2.  Maintain a list of all donations received, including the amount, the donors’ names, addresses, and other contact information; and, NAL-JSC will periodically provide to the family an updated list of the information (at least monthly until donations have ceased).

3.  In accordance with tax requirements, acknowledge to each donor the amount of each contribution.

4.  Deposit funds in the NAL-JSC general fund to be spent as NAL determines.

Donations to the NASA College Scholarship Fund (NCSF)

The NCSF is a 501(c)(3) tax exempt organization.  The NCSF is a NASA-wide scholarship that is administered for NASA by JSC.  Students who are dependents of NASA employees at all NASA centers and are pursuing a degree in STEM career areas are eligible to be nominated for an NCSF scholarship.  The NCSF award is renewable for a maximum of $8,000 over a period of six calendar years.  Donations to the NCSF can be made by NAL members by direct contribution to the JSC Financial Management Division.  On a periodic basis our Chapter will remind members of the opportunity to make individual contributions to the NCSF via articles in our periodic Chapter Newsletter, which will contain information about where to send donations.

Establishment of a Scholarship in Honor of a Deceased NAL Member or Friend

In some circumstances, the family of a deceased NAL-NAL member or NAL-JSC friend may desire to establish a scholarship in the name of a loved one.  NAL-JSC will assist the family in establishing the scholarship, but the family must assume the primary role in the establishment, procedures, and administration of the scholarship.  The family must make a written request to NAL-JSC to establish the scholarship fund in the name of the deceased, explaining the general parameters of the proposed scholarship fund, and the NAL-JSC Board must agree to participate. To ensure that the scholarship is viable and worthy of NAL-JSC efforts the family must realistically anticipate a level of contributions of at least $2,000 within the first three months of soliciting donations.  If this minimum amount is not received in that time, the family may choose to donate the funds needed to reach the $2000 minimum, or they may choose to donate the collected amount to the NAL-JSC Education Fund, but not as a designated scholarship.

A scholarship that meets the minimum funding requirement will not be open-ended nor will a continuing campaign for donations by NAL occur.  It is expected that the donated scholarship funds will be managed and administered so that all funds are disbursed in accordance with the defined scholarship procedures within a period not to exceed four years.

Family Responsibilities

1.  In the obituary or other announcements of the demise of the member or friend, the family shall designate memorial donations to the NAL-JSC scholarship fund.

2.  The family shall inform donors to make the check or money order payable to the NAL-JSC Chapter and to include in the memo line the name of the person being honored.

3.  The family shall select and send appropriate “Thank you” notes to donors and use the donor address/contact information provided by the NAL-JSC.

4. The family will define the parameters of the scholarship, including the qualifications to be considered for the awards; the identity of any associated third party organization involved in the award, including schools, universities, professional organizations; charitable organizations; and, the plan for number of awards, methods of selection, and duration of the planned scholarship(s).

5. The family shall make all arrangements for implementing the scholarship processes, including agreements with third parties (schools, etc.); prepare announcement of the scholarship explaining all requirements, processes and rules; and, prepare the application forms and selection criteria, etc.  NAL-JSC can provide examples of these items to assist the family.

6.  The family shall serve as the primary interface with any third party organization, such as a school, charitable organization, etc.

7.  The family shall provide a member to serve on the NAL-JSC Scholarship Selection Committee.

8.  The family shall provide a member to attend the award ceremony and to present the award, as appropriate.

NAL-JSC Responsibilities

NAL-JSC shall:

1.  Establish a NAL-JSC Scholarship Committee to administer the scholarship procedures.

2.  Provide the family with the NAL-JSC address to which all scholarship donations should be sent.

3.  Maintain a list of all donations received, including the amount, the donor’s name, address, and other contact information; and, periodically provide an updated list of this information to the family (at least monthly until donations have ceased).

4.  In accordance with tax requirements, acknowledge the amount of each contribution to each donor.

5.  Hold all donated funds for future distribution to the scholarship recipients.

6.  Distribute the donated funds to the scholarship recipients as determined by the NAL-JSC Scholarship Committee, in consultation with the family.

7.  Using scholarship funds, purchase appropriate award plaques for presentation to the scholarship recipients at the awards ceremony.

8.  Provide an NAL-JSC member to attend the awards ceremony and to present the plaque, as appropriate.

9.  Provide the family with periodic, complete accounting of funds received and disbursed to designated recipients until all received funds have been disbursed.

10.  Assure that the scholarship funds are collected, acknowledged, managed, disbursed, periodically audited, and administered in accordance with the scholarship plan, including closing the official books and records after all awards have been made and the funds are totally depleted.  Any residual funds may be distributed in accordance with an agreement between the family and the NAL-JSC.